Event Planning Services Overview

Ensuring every detail is planned to customer satisfaction

 
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Event Planning Services

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Mood Boards: to identify the right aesthetic of colors, patterns, decor, and textures that align with your event vision. After a thorough assessment, we will create a vision board that is tailored to your taste, budget, and expectation level.

Event Budgets: to establish a realistic budget that will include all of the event elements tailored to your needs in the most cost affordable way possible. We will source economical options to provide a cost friendly budget to help you save money.


Digital Floor Plans: to generate a virtual floor plan of the venue with a simplistic overview of the layout. A digital floor plan will seamlessly provide you with an easy option to view all the moving aspects of your event complete with an overview of the set-up.

Guest Registration: design a registration page where guests can access all of the event details with a seamless RSVP process. Furthermore, this will keep a detailed logbook of attendees with their registration information to approximate attendance numbers.

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Seating Arrangements: to establish assigned seating arrangements, so all guests will have a designated area to sit for the duration of the event. In addition, each seat assignment will include a custom place card.

Venue Sourcing: with the aid of the vision board, we will identify the perfect venue that aligns with your vision. The venue selection will tie into the look and feel of your event aesthetic.

 

Logistic and Administrative Services

 
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Project Plans: to establish a realistic task-based timeline of all activities associated with meticulously executing the event. This process will ensure the timely completion and delivery of each milestone to target the launch of your gathering.

Staff Recruitment: if it’s deemed appropriate to recruit additional support for your event, we will identify and recruit staff members as needed. Each volunteer will be tasked and trained to successfully execute their role in a professional manner.


Materials and Signage: create pertinent hanging and stationary signage for guests to easily view. We will help to design the necessary welcome and instructional signage to help inform guests and staff members throughout the event.

Payment and Invoice Processing: to generate the processing of payments and reconcile all accounts. Compile all transactions to keep an accurate record of expenses associated with your event while ensuring compliance with the event budget.

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Production Schedules: create a day-of event schedule that includes the activities and timelines of tasks for each support staff member to ensure optimization. This task-based agenda will confirm that the execution of pertinent day-of responsibilities are upheld during the designated time frame by each associated party.

Vendor Contracts and Negotiations: to manage financial negotiations with vendors to establish fair and reasonable pricing. Following the financial agreement, we will obtain a written vendor agreement contract that honors the products and/or services they will provide.

 

Vendor Management Services

 
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Photography and Videography: to identify professional photographers and/or videographers that will capture the beautiful moments of your event. Ensuring the highest quality product of your gathering is accurately captured for long-lasting memories.

Stage, Lighting and Audio: to source and secure vendors who will deliver and set-up lighting fixtures, audio equipment and/or staging accommodations. Make certain these accommodations fall in line with the aesthetic and ambiance of your gathering.


Event Catering: to produce a healthy and enticing catering plan to coordinate the ordering, delivery and set-up of catered meals, light snacks and/or hors d'oeuvre platters. With the thoughtful set-up of how meals will be displayed for your attendees, we will ensure a high quality presentation is provided with food allergies and dietary restrictions top of mind.

Rentals: to coordinate with rental vendors in an effort to confirm and deliver the proper set-up of your event. We will secure the identified items accurately depict the ideal aesthetic and color scheme while thoughtfully being arranged in the venue for an ideal layout.

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Entertainment Vendors: to source and identify creative entertainment companies that will generate audience engagement and enjoyment. The entertainment selection will be appropriately suited with the theme of the gathering while creating an experience to remember for your attendees.

Room Aesthetic: to work with vendors that result in completely transforming the atmosphere of the venue that coincide with the vision and decor elements tailored to your special occasion. Every detail will be meticulously selected to elevate the purpose and emotional connection of your gathering for an unforgettable experience.

 

"I love the impact an event can have on people. What makes my vision so special is the passion behind creating an opportunity to bring us all together. Whether it’s to celebrate a special occasion or raise awareness of a worthy cause, it’s a chance for us to do it together.”

/ Tiara Ashley  /