Virtual Event Etiquette
Online Event Hosting!
It’s no secret that these are unprecedented times when trying to gather individuals across a virtual platform during a global pandemic. Let's face it - the days of going into work and being surrounded by coordinators and support staff for event prep are no longer feasible. That's why most of the gatherings taking place right now are happening via Zoom, Teams, WebEx or your virtual platform of choice. But trying to still prepare and coordinate an online event can be cumbersome when there are a ton of distractions surrounding you at home. The time for re-imaging event practices is now! If you think hosting a virtual event requires less effort than an in person event, think again! If anything, hosting a virtual event requires even more mindfulness of yourself, your surroundings, and professionalism.
The top 5 professional rules of etiquette include:
Put your best virtual foot forward! While you should absolutely dress professionally from head to toe, regardless of whether you will sit or stand during the presentation, your full body attire will provide you with a sense of completeness. It’s important to note that your face will be front and center on the monitors of each and every participant. Remember to smile and ensure that your hair and the alike align with a sense of professionalism.
Consider your surroundings! Even though you may not be in a physical space that is cleaned and meticulously prepped for an atmosphere tailored to your event, the host(s) and any other person(s) taking part in the program, should sit in a tidy and well-lit environment. Not only should your surroundings be clean and minimal, but they should not advertise any distracting images or belongings in the background of your video.
Mind your video and audio! As the host, it’s best to ensure you are in an enclosed room where distractions or disruption from your attention are minimal. Should any such interruption arise, such as having to blow your nose in the middle of a discussion, it’s important to mute your audio and stop your video, when applicable, so the audience members are not privy to the distraction.
Don’t advertise! As the host or facilitator, it’s important to consider your glassware if you have a beverage next to you. Should you need to take a sip of water during the presentation, it’s best to do so from either a clear glass or solid color glass/mug. Unless the event is specific to an organization or brand that you have glassware from, it’s best to ensure you don’t subconsciously promote branding from another business.
Engage your audience! As the host, you should engage your audience as you would if you were physically in the room with them. Just because you’re on camera doesn’t mean you shouldn’t extend the same level of excitement and interaction with the participants. Don’t slouch. Sit up straight. Don’t touch your face. Remain animated. Regardless of the topic at hand, any ounce of excitement will have your participants enthralled and wanting more!
